Physical Filing System In an office, physical documents are ____ in filing cabinets. These ____ help keep important paperwork ____ and easy to find. Documents are often ____ in alphabetical or numerical order to ensure quick ____. Incoming mail is recorded and stored properly, while outgoing documents are ____ before being sent. However, physical files ____ space and can be damaged by fire or water. Digital Filing System Digital documents are stored in cloud ____ or a digital archive. This system ____ employees to access and share files ____ from any device with an internet connection. Digital filing reduces the need for physical space and makes searching for documents much ____. However, digital systems require ____ security to prevent ____, and regular software updates are needed to keep the system functioning properly.

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