"Dear Sir / Madam," OR "Dear Mr, Ms, Mrs, Formal greeting "I hope this email finds you well""  , Polite introduction – ‘I am writing to/about......’, State the purpose of your letter/email., Provide the necessary, relevant information, additional explanation or supporting details in a logical and coherent manner., Conclusion of the letter - "I look forward to hearing from you soon.", Sign off "Kind regards" "Yours sincerely", Your name , signature .

Letter/Email Format/Structure

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