Our Document Control System ensures that all quality ____ is properly maintained, ____, and fully compliant with ____ expectations. The system controls ____ by automatically tracking every ____ and ensuring that only the most recent, approved version of each document is ____ for use. This prevents ____ caused by ____ procedures. Access ____ are defined according to the user’s role in the ____. For example, authors can ____ documents, reviewers can comment or request ____, and final approval is restricted to QA ____. This ____ ensures that each document is ____ by the appropriate stakeholders and maintains the ____ of the approval process. One of the system’s key features is the audit ____, which ____ every modification made ____ the document’s lifecycle: ____ made the change, ____ it was made, and ____ was altered. This level of traceability is essential during ____, as it demonstrates ____ and control. Whenever a new version is ____, the previous one becomes an ____ document. These obsolete versions are automatically ____ and removed from daily ____ to avoid any risk of ____ use. Only the latest version ____ accessible in the active ____. For physical distribution, the ____ supports the issuance of ____ copies, each with a ____ identification number to ensure ____. These copies are ____ throughout their use, ____ that all departments operate with the ____ version. Finally, the entire ____ (from ____, ____, and ____ to final release) is fully ____ within the system. Each step ____ be completed in sequence, ____ compliance and ____ shortcuts. This ____ process ensures consistent documentation management ____ all areas involved in ____ operations.

VANESSA LESSON 41 Explaining a Document Control System

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