File locations - Information should be given on where files are stored e.g. on the server, in which location, with which password, File names - Files should be stored in named folders with appropriate file names that will make it easy to find, Routine maintenance - Information should be provided to staff about deleting unnecessary files as storage may need to be freed up on the server, Back-up procedures - Back-up copies should be made regularly and staff should know the procedure for this. Some servers back up data automatically on a regular basis,

File Management

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