Arrange when to have the teleconference and who should take part, Ask someone at your end to take minutes, Ask someone in the office to help you set up the equipment and take care of the technical side, Chat with the person who is setting up the equipment as they are doing so, Chat with people your end as they arrive in the meeting room, Connect with the other side to make sure the equipment is working, Sort out technical problems such as bad sound or picture, Chat with the people at the other end, e.g. until they all arrive, Get down to business, Introduce the people attending and apologies for people who are absent, Confirm names, Explain how the meeting will be organised, Start on the first point on the agenda, Check that no one has anything left to say/ everyone agrees about the last point on the agenda, Arrange the next teleconference or video conference, Close the teleconference, Feedback with people your end about how well the teleconference went, Chat with people your end as they leave, Chat with the person who packing up the equipment as they do so.

Managing Videoconferences

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