Greeting, The polite way to address the person receiving the letter, Opening / Purpose, Explains why you are writing, Background / Problem, Describes the situation or problem, Suggestions / Solutions, Presents your ideas for improving the situation, Reasons / Explanations, Explains why your suggestions would be helpful, Closing paragraph, Ends the letter politely and expresses expectations or hopes, Sign-off, A polite expression used before your name, e.g. Best regards

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