1) Identify the methods an organisation may use to communicate GDPR changes to its workforce. a) Arrange talks/training from officials to highlight changes and allow questions b) Hold a team meeting to inform staff of new company rules/changes c) Passwords and usernames are unique combinations given to each employee to access a computer system/network d) Fingerprint/eye scanners allow secure entry based on biological traits e) Write a company procedure so staff have guidance they can follow f) Documentation stored on the intranet which can be updated regularly 2) Identify the ways an organisation can digitally secure sensitive information on its intranet in order to comply with GDPR. a) Passwords and usernames b) Close doors c) Antivirus software d) Firewall e) Encrypted backup f) Lock filing cabinets 3) Identify consequences for an organisation of breaching GDPR. a) fined b) recruitment becomes easier c) expensive legal fees d) poor image/reputation e) New customers are attracted f) Loyal customers may leave 4) What is an action plan? a) Shows who is responsible for each task b) Shows an end date for each task so deadlines can be set c) A bar chart which shows the progress of a long-term project d) Shows comments and notes for each task needing done e) Compares actual and estimated time for future budgeting/planning f) Allows for prioritising of tasks so important tasks are carried out first 5) What is a Gantt Chart? a) A breakdown of last weeks financial situation b) A bar chart which shows the progress of a long-term project c) Compares actual and estimated time for future budgeting/planning d) A chart only used by Mr. Gantt e) Use of the today line and milestones helps track progress f) Can identify possible overlap and prevent bottlenecks in a project 6) Identify features of a successful team a) Size of the team b) differentiated goals and lack of agreed targets c) A range of team roles/Belbin d) Power struggle between members e) Presence of a good leader f) Mutual respect/support 7) Benefits of team working on the organisation a) Increased productivity with many team members b) Individuals may be less stressed as increased morale from working with others c) May result in better idea generation/brainstorming d) Individuals develop skills from other team members e) Improved communication between staff members so better decision making f) Multiskilling means the organisation has a more flexible workforce 8) Essential skills and qualities a Senior Administrative Assistant a) Organisational skills, to ensure that targets are met b) High level of digital literacy and IT skills c) Able to make tea and coffee while sending emails to staff d) Delegation skills, to allocate tasks fairly/take account of skills e) Good time management, to ensure deadlines are met. f) Able to communicate with people at all levels in the organisation

DATA HANDLING LEGISLATION

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